ChatGPT, Copilot, and other AI tools have become a common part of the workday—often before employers have had a chance to establish rules for their use. Employees use these tools when working with documents, personal data, internal information, and client-facing outputs. HR can use AI to draft job postings, process resumes, or conduct recruitment, and tools for performance evaluations, shift scheduling, and other employee-related decisions are also becoming increasingly common.
Legal risks do not arise only when an organization implements a sophisticated AI system. They can begin the moment an employee uploads a confidential document or a candidate’s resume to a public AI tool, uses an erroneous output without verification, or uses their own AI account outside the employer’s control. On the other hand, an overly restrictive approach by the employer is not without risks either—rules governing the use of AI must respect employee privacy, the GDPR, and labor law limits on employee monitoring.
In this three-hour seminar, we will therefore focus on how to safely implement and manage AI in an employer’s day-to-day operations. We will not go through the AI Act provision by provision. Using specific scenarios, we will demonstrate how the AI Act, the GDPR, labor law, and the protection of confidential information and trade secrets—including an organization’s internal rules—interplay when using AI in the workplace, and how to translate these rules into effective practice.
We will also pay special attention to an organization’s obligation to ensure sufficient AI literacy among its employees and to establish internal rules for the use of AI so that the organization can harness its potential while simultaneously managing the associated risks.
We will take a separate look at situations where AI ceases to be merely a support tool and begins to influence decisions regarding employees and candidates. We will review the use of AI in recruitment and resume screening, the evaluation of candidates and employees, the assignment of work and shifts, compensation, and decisions regarding career advancement. We will demonstrate when a system may be considered a high-risk AI system under the AI Act, when standard controls and human oversight are sufficient, and what uses of AI may, conversely, be inadmissible or prohibited.
We will take into account the current status of the AI Act’s implementation and the phased rollout of its various obligations. Although the main obligations for high-risk AI systems in the field of employment will take effect later, the GDPR, labor law, rules on the protection of confidential information, and requirements for AI literacy must be addressed today.
The seminar will focus on practical questions and situations that employers encounter when using AI in practice. We will address, for example, whether HR can upload resumes to generative AI, how to proceed if an employee uses their own AI tool instead of an approved company solution, what the limits are on monitoring AI use, and what to watch out for when AI is involved in decision-making regarding candidates or employees.
Who is this seminar intended for?
The seminar is primarily intended for those who establish rules for the use of AI within their organization, work with AI in managing employees, or are responsible for related legal and regulatory risks:
- HR managers, HR business partners, HR professionals, and recruitment/talent acquisition teams who use AI in their day-to-day work or when making decisions about candidates and employees,
- management and executives who are responsible for employee performance and make decisions regarding the use of AI in their teams,
- lawyers, DPOs, privacy and compliance specialists who establish rules for AI use and assess related risks,
- IT, information security, and AI governance professionals who select and approve tools, configure their technical implementation, or establish control mechanisms,
- procurement and vendor management teams who acquire AI and HR tools and manage relationships with their suppliers.
The seminar is suitable both for organizations that already have approved AI tools and internal policies, as well as for employers who are just beginning to determine how and for what purposes their employees actually use AI.
What you’ll take away from the seminar
- an overview of the rules for using AI in HR—from recruitment and resume screening to employee evaluations, compensation, and other employment-related decisions,
- an understanding of the requirements of the AI Act, the GDPR, and labor law in practical situations that employers actually face when using AI,
- the ability to distinguish between the routine use of generative AI as a work tool and situations in which AI begins to influence decisions regarding candidates or employees,
- a practical approach to protecting personal data, confidential information, trade secrets, and other sensitive information when using AI,
- recommendations on how to establish rules for AI use within an organization—from an AI policy, tool approval, and employee training to rules for external collaborators, vendors, and others who use AI in connection with the employer’s activities,
- an overview of the possibilities and limitations of controlling AI use in the workplace, including the implications for the GDPR and privacy protections under labor law,
- practical examples of risky and unacceptable uses of AI in the workplace, and recommendations for establishing AI governance and collaboration among HR, legal, IT, and compliance teams.
The goal of this seminar is for participants to leave not only with knowledge of regulatory requirements, but above all with an answer to the practical question:
“Can we use AI in the workplace—and if so, under what conditions?”
Organizational information:
DATE AND VENUE: The seminar will take place on Thursday, November 12, 2026, from 9:00 a.m. to 12:00 p.m., at the Weinhold Legal office, Na Florenci 2116/15, Prague 1. Please confirm your attendance by November 6, 2026.
FEE: CZK 4,500 + VAT per person. The fee is a contribution to cover the seminar costs. Study materials and refreshments are included.
CONTACT: For any questions, please contact Barbora Talácková at barbora.talackova@weinholdlegal.com.
PLEASE NOTE: Capacity is limited.
We believe that you will take away many recommendations and ideas for your practice from the seminar. We look forward to meeting you.
This seminar is not intended for consultants or employees of consulting firms. Weinhold Legal reserves the right to determine the final list of participants.
